TrustRadius Insights
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
Starting at $36 per user, per year
View PricingOverview
What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
Recent Reviews
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
Comparisons
Compare with
Reviews and Ratings
(209)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
-
Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
-
Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
-
Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
(1-25 of 27)Companies can't remove reviews or game the system. Here's why
December 01, 2021
Todoist - My go-to list and task manager.
Categorize by project and manage all my official (& personal) To-Do's in one location. The widget on my iPhone home screen provides me with a clear view of the upcoming items for the day. The ease of adding new items and setting due dates in conversational terms and especially directly from an email makes this an indispensable tool.
- Forward an email to a project and convert it into a task.
- Assigning due dates and recurrences.
- Very useful iPhone widget.
- A plug in for Safari browser would be useful.
November 19, 2021
Todoist for life! One of my favourite and most used productivity tools of all time.
I am using Todoist for my business and personal life. It handles all of my important tasks and project work. It keeps me focused and is my most used productivity tool. It organises all of my important tasks. It stops me from missing deadlines and losing track of my key projects.
- Organises tasks and projects
- Repeating and regular task management
- Easy to use interface
- Seriously, there isn't anything I could think of to improve with this app
We use Todoist: [To-Do List & Task Manager] to track open tasks and help stakeholders understand the progress of key initiatives. For example, we use Todoist: [To-Do List & Task Manager] in all of our sprint retros...whenever we identify a follow-up item that needs to be done we create a "to do" and assign it to someone with a due date. Then, in the next retro we review the previous to-dos to see if there are any open items.
- Tracking open tasks
- Creating accountability
- Creating awareness of due dates for specific follow-ups
- Coordinating cross-team ownership models for complex projects
- Messaging with teammates
- Assigning a single project to multiple people
It is used on an individual basis to keep priorities in line when managing multiple projects and clients. It is also being used to organize repeated procedures. This is done by creating projects for various facets of the individual's life and then organizing tasks within each of those. Days are prioritized at the end of each week and tasks are moved according to available work time and rolling deadlines.
- Todoist: To-Do List & Task Manager syncs across platforms so that my tasks align with my calendar
- Allows me to change views and create sub-tasks within each project with notes, files, and reminders
- Todoist: To-Do List & Task Manager allows me to quickly add tasks to any project with due dates by using natural typing on all my devices.
- I wish it were easier to see files and notes
- The paywall limits the project number and some features that make it outstanding.
- I wish there were a time tracking tool built into the app.
June 13, 2021
My all-time favorite to-do app
I use Todoist: To-Do List & Task Manager to run my entire business. I use it to track client projects, tasks and to track my productivity. I use it to share access to tasks that I need to assign to my team. It helps me be able to know where everything is at without having to micromanage my team.
- Easy to use.
- Maximum amount of features.
- Cross-device compatibility.
- Little on the pricey end for the premium subscription.
- Lacking true kanban features.
- No "family" accounts.
Todoist: To-Do List & Task Manager is my task and project management software for every task of my company. It provides a robust and flexible framework for structuring projects, recurring tasks, managing deadlines, and setting up filters and saved searches, among other features.
I also happen to rely on Todoist: To-Do List & Task Manager for personal and household task management.
I also happen to rely on Todoist: To-Do List & Task Manager for personal and household task management.
- Accessible from any platform
- Excellent iPhone app
- Fast task entry with smart interpretation of dates, projects, and other metadata
- Undergoing rapid iterative development with a responsive support team and excellent "Ambition & Balance" blog from the company
- Mac app (my primary platform) is lackluster; it seems to be a wrapper to the web interface. They should have a native app to compete better with Things 3 on a Mac
- The new board view (Kanban view) is great, but it's brand new and could use some enhancements to catch up to Trello, monday.com, etc.
- The completed task log is really slow
- I wish the sync, security, encryption, and privacy features were clearer, better, and more transparent
As an independent contractor, I use it for business task management for several clients and volunteer activities. Currently, I use the free plan, which is very robust for my needs. Currently, I do not use Todoist in a shared capacity.
- Free plan offers two viewing options and 4 color themes; paid plans offer more
- Can integrate with Google Calendar, IFTTT, and Zapier apps
- Viewing format is pretty uncomplicated, including sidebar, easy on the eyes
- Importable and exportable data, emails
- Optional beta testing opportunities (can opt in/opt out at any time)
- Windows emojis can be added with text, but I found that out indirectly when looking at updated features in Todoist help articles. If you are reading about this for the first time, if you are a Windows10 user, click the Windows key plus the period key at [the] insertion point in [the] text to access emojis.
- Moving from subtasks to creating new tasks seems to be somewhat cumbersome.
- I know I'm a free plan user, but it would be more fun to have more themes available for both the free plan and the paid plans.
I mainly used Todoist to manage my personal projects as well as some corporate ones. It is an easy to use productivity app that can work across different OS platforms. I used it to keep track of my progress of lists like groceries, personal productivity targets and a few others. It solved the versatility part for being able to add an item on one platform and stay on top of it no matter what device I was using. Also being able to migrate to a new OS meant that I did not need to start from scratch.
- Todoist is one of the only true cross platform productivity based apps. I like the ability to add a todo item on the web and have it show up everywhere. Cross platform functionality also helps with getting other users on board to use it.
- Todoist templates are a gold feature for anyone to use to get started. I like how many you can choose from, definitely a stand out feature.
- I like being able to work within Todoist through the different views like Kanban boards and the calendar view.
- My one gripe is Todoist is that when you add a new to-do item it is added to the top of the app, if there was a bit more editing customization for new to-dos it would be great.
- Maybe not a big thing but personally I wish you could customize the look of the app a bit more outside of the default colors, just to match some style or give users some more control.
Score 1 out of 10
Vetted Review
Verified User
All in All a great Todo-List app but: I subcribed with them 3 years ago paying by PayPal. I just wanted to subcribe for another year. But they do not support PayPal no more, only Credit Card. This is a no go and not trustworthy. What's next? This turns a 5-Star software straight into a 0-Star software!
- Good Todo List
- Multiple Platforms
- Many Projects available
- More colors for the Flags
We do not implement a company wide task manager. I use this personally to manage all of my work tasks and projects. While there is a quite capable team feature in the app, I do not use it.
- Allow you to get tasks in quickly and easily
- Full-featured. Can accommodate many different types of workflows
- Beautiful and fun to use
- They actually make the improvements before I even realize they're needed
- Windows App was buggy - I used the web browser or my Mac instead
- No other areas I can think of
I have used [Todoist: To-Do List & Task Manager] for over 7 years to track my business and personal tasks and I introduced it to my executive team a few years ago. The reason for my roll-out to this team was to be able to delegate critical tasks and to track their status on a daily basis. These were the top 10 to 15 tasks that needed to be addressed by our division at any given time and Todoist helped me to improve my reporting to corporate management on their status.
- Being able to manage tasks across multiple devices and platforms is absolutely critical to me. If I am out of the office, the tasks will be on my phone. But they are also readily accessible on the web, on my desktop, and on my iPad.
- There are several ways to organize your tasks... via Projects, Labels, Boards, Lists, etc. that allow users to use Todoist to fit their productivity workflow. I use them all and I have been delighted to see how Todoist has continued to improve and advance the Todoist application over the years.
- I rely extensively on recurring tasks which allow me to never forget a birthday, monthly submission, chore at home, etc. Todoist offers many ways to manage recurring tasks, such as, "every week", "every April 8", "every fourth Thursday in November", etc.
- The Todoist application now works almost identically across all platforms. There is a minor improvement that I would like to see on iOS and that is the ability to show task count by custom filter.
- In Board view, I want to be able to easily add sub-tasks to a parent task.
- Besides those two minor improvements, I am extremely happy with the application.
April 09, 2021
Capable, lightweight task & project manager that significantly improved our productivity!
Todoist is the central hub for all of our project management, task delegation, and workflow; we use it to group all of our projects by product, break out the necessary tasks, attach the relevant documents and links, and track progress by project and by team member. It is easily our single most used and relied upon tool.
- Near-perfect cross-platform availability and synchronization
- Excellent GUI that makes creating, editing, and managing projects quick and easy
- Well thought-out feature set
- Continual updating and new feature roll-outs
- Fantastic value
- Understanding the different views takes a little getting used to
- List of direct supported integrations is a little sparse
September 10, 2020
Affordable, flexible, cross-platform to-do lists.
Todoist is great for my personal to-do list. I like that it gives a compartmentalized view of my todos, though we use more robust business process management tools for managing projects and workflows across the organization. For strictly a to-do list, it is the best I've found. It allows multiple levels of nesting, and is more affordable and easier to use than OmniFocus.
- Onboarding and complexity is kept to a minimum. Other platforms like OmniFocus were far too complex to figure out in comparison.
- Flexibility was key as well. I was able to quickly set up personal and professional to-do's, without a lot of additional effort.
- Their premium features were very affordable compared to similar solutions. OmniFocus is much more expensive and you have to buy separate desktop and mobile licenses.
- Platform-independent. There are some very elegant mac-only solutions, but Todoist is available for Mac/PC and as a web app. This lets our whole team use it independently, although not together. Todoist isn't designed for major organizations, but does what it does very well.
- Could have better large project management tools and collaboration tools, but as an individual task manager/to-do list, it's amazing and very flexible.
- The basic app feature set is somewhat limited, but the upgrade is much more affordable than a few of its competitors/alternatives. For individual users and small teams, it can be very effective.
- A bit of an extension of #2, but the notes feature would be a good thing to include in the free version of the app. May help to build trust/buy-in before a full commitment.
- Its flexibility could be a downside compared to more structured apps like OmniFocus, but I personally appreciated it.
February 25, 2020
A great middle-of-the-road choice that will be suitable for most
I used Todoist as a personal task manager for years. I never tried the teams feature, but overall I found it to be a more than capable cross-platform productivity app that seems to hit a sweet spot between ease of use and overall depth of features for power users.
- Cross-platform makes it the same everywhere and anywhere.
- Can be used for teams.
- Not as robust as some competitors.
- Boolean searches could be easier to use.
We use Todoist to help organize projects, tasks and whom those tasks are assigned to. Before moving to Todoist we didn't have one solution to view all of these items within one screen and/or solution. We can also add details to each task such as attachments, notes, history and more.
- Todoist is very easy to use and comes with a great knowledge base so implementation is a snap!
- Todoist is available on almost any platform - Windows, Apple, mobile and more.
- As your projects get larger and more complex Todoist almost seems too simple. It can be a bit more robust for this scenario.
- On mobile when an update to iOS comes out there can be small issues related to Todoist but they are usually fixed pretty quickly.
February 03, 2020
A tool to structure your life!
I use Todoist to organize my business and personal tasks daily, we aren't using it throughout the entire organization, but I do use to plan assignments for staff. The software is excellent for organizing thoughts and implementing the GTD Method of task management.
- Great repository for tasks
- Good integration with calendar
- Improve UI
- Increase integrations
In an unofficial capacity, a couple of members of my team use Todoist. We have other bugs/process/task tracking systems but for day to day, a couple of us settled on this app.
- Easy to use UI.
- Cross platform accessibility.
- Integration with my Google Home Nest hub would be nice.
- Not sure how to set-up push notifications in iOS for when I forget to check my tasks.
Todoist is what I use to manage my daily tasks in my professional and personal life. While my organization uses a more advanced project management software (Teamwork Projects) to manage the big picture tasks and workflows of our office, I find Todoist's simplicity to be key in managing small tasks that pop up through emails or small internal tasks that we don't necessarily want to build out a big project for.
- Simplicity & Ease of Use - Todoist is very user-friendly and simple to understand. They make it easy to add tasks with dates, comments, priorities, and attachments while organizing your projects. It's similar to creating a checklist!
- Apps - I have Todoist on my phone, my MacBook and my iPad and they all sync seamlessly. I personally haven't run into any bugs using these apps for three years now and they're always pushing updates through. When I'm at a conference with my iPad, I can still see all of my tasks and when I'm on the go with my phone, I can see all my tasks too. I'm not tied to my work desktop!
- Price - For $3 a month for personal use and $5 a month per user for business use, Todoist's pricing is very reasonable. They also offer a free version which is very nice as well! So if you're looking for a project management software with no frills at a low cost, Todoist could be your savior!
- Task Dependencies - Particularly for business projects, I'd love if we could make one team member's task dependent on another's where we could say "do this task 3 days after another one is complete"
- No Two Factor Authentication - For me personally, I like to keep all my passwords secure and backed up by two-factor authentication. Just wish this was something Todoist offered!
- Adding Start Date & End Date - Sometimes I set an end date farther in the future, but I'm not alerted that I need to be working on it before then to achieve that due date. If I look at the "Next 7 Days" section, I can see upcoming tasks, but ideally, I'd love to be able to set a start date and an end date so it could appear in today's tasks without needing to be completed today.
September 02, 2019
Todoist: a swiss knife of productivity in the right hands.
Todoist is currently used by all non-administrative employees at the firm. For us it replaced our old system of shared Google Calendars to track court dates, filing due dates, meetings which was non-intuitive and was also prone to cross-platform issues (someone would add something through the Calendar website, someone else would modify it through the Calendar app on iPhone and then someone would try to accept an invite on Android and somewhere in the middle things would de-sync). Having one central app helps avoids most of those problems (at the cost of some overhead due to having to install the software on each device).
- Universal shortcuts in the desktop apps reduces friction between thinking of something you need to do and actually adding it to your list.
- "Tagging" systems for projects makes assigning tasks extremely intuitive.
- Google Cal integration allows for a basically universal way of having tasks show up in your devices even if you don't have Todoist currently installed, as well as letting you use the Google API to integrate tasks for other uses (e.g.: automatically booking a meeting room for certain tasks).
- A "calendar" view would be useful although that is currently solved for us with Google Calendar integration
- Windows app will occasionally freeze with no clear explanation nor way to solve it other than force quitting.
- Task search functionality is very limited and requires precise wording to find what you are looking for.
August 14, 2019
Todoist runs my life and does it well
I've tested Wunderlist and MeisterTask, but I've always come back to Todoist. It's incredibly easy to use and the tasking and scheduling workflows are perfectly intuitive. Through Zapier, I've integrated it with Slack, Gmail, Alexa, and more, allowing for easy tasking and completion across my comms tools. I use TDI for both work and personal tasking, sharing tasks and connecting to calendars. TDI helps me run my life.
- Tasking.
- Scheduling.
- Project management.
- Would like to be able to complete tasks via Alexa.
- No real complaints. I love it.
August 11, 2019
Todoist, the perfect, no frills task manager for teams
We use Todoist to track tasks and objectives within our organization. It is used across teams to coordinate projects and ensure that work gets done. We find the simplicity and accessibility of the tool (it can be used across platforms) helped adoption and has made Todoist become the task manager of choice in our business.
- Runs on all web-enabled platforms
- Clean, simple interface
- Adaptable to marketing, sales, and product/tech teams
- Great integration support
- Not enough keyboard shortcuts!
- No easy way to integrate email or calendar with tasks
- No live support options
December 20, 2018
A no-brainer for basic task management
Todoist is used by my department, Product and Marketing. We're using the free version as a basic task manager in conjunction more spreadsheet-based project management tracking. It allows us to stay on top of the minute of our projects more easily (grouping them by project in Todoist) and calendar them effectively but flexibly.
- It's really easy to create new tasks, categorize them, and schedule them. The scheduling is also very flexible. If I don't get everything on my list done for the day (let's be honest, that happens most of the time), it's easy to quickly reschedule my remaining tasks for the next day or the next week.
- Todoist has really solid apps for desktop and mobile. I use the apps for Mac OS and Android. They sync quickly and the design and usability between the two is very similar. I didn't have to learn drastically different flows to be able to use them both.
- Notifications are appropriately persistent. I get a mobile push notification everyday of how many tasks I have that are due (or overdue as the case may be). It holds me to account and forces me to deal with the tasks I have on my list, whether to complete them or reschedule them.
- Add more functionality to the Slack integration. I would love to pull up my task list using a Slack command and check off completed items there. Even if I couldn't mark items off, I would still love to be able to pull up my task list for the day from within Slack. Currently, I think the only thing I can do is create new tasks.
- Organizing project folders is pretty tricky. When I was setting up sub-folders, they would get all out of order very easily. It took me a while to figure out where to drag and drop a folder if I wanted to roll it up under a top-level folder.
- I would love a calendar view of my tasks, so I can see which days have a certain number of tasks and plan accordingly. The list view is fine, but the calendar grid would be useful for planning and cross-referencing with my Google Calendar schedule.
November 28, 2018
The best To-Do software on the market, hands down
Todoist is currently being used by individuals within my company, but not by the company in whole. As a different to do application was selected for our department before my arrival, I had no say in which was selected.
Instead, Todoist is used by myself and a few other co-workers individually to manage our daily tasks at work and in our personal lives. Some users use the free version, but some of us choose to purchase the premium version to add the additional notes, categorization, and tagging.
In general, Todoist allows me to maintain a clear and precise to-do list within Outlook, on my mobile device, and in a standalone app on my computer. The ease of use, integrations and cross-platform ability allows me to add tasks and complete them quickly and easily no matter where I am or what I am working on. This is where other to-do software platforms have not worked as well for me. I am not struggling with the technology to create and complete simple tasks.
Instead, Todoist is used by myself and a few other co-workers individually to manage our daily tasks at work and in our personal lives. Some users use the free version, but some of us choose to purchase the premium version to add the additional notes, categorization, and tagging.
In general, Todoist allows me to maintain a clear and precise to-do list within Outlook, on my mobile device, and in a standalone app on my computer. The ease of use, integrations and cross-platform ability allows me to add tasks and complete them quickly and easily no matter where I am or what I am working on. This is where other to-do software platforms have not worked as well for me. I am not struggling with the technology to create and complete simple tasks.
- Cross platform
- Easy to learn and use
- Can add tasks from emails different ways
- Premium version allows notes on tasks to give context when needed
- Dark mode!
- Keyboard shortcuts which are easy to learn and make adding tasks a breeze
- Affordable pricing model
- Would like a non-Google android version for non-Google android devices (Amazon Fire Tablets)
- Would like an option to create follow-up task upon completion of a task
- Logic based tasks (i.e. when task 1 is complete, then activate task 2)
- Time based priorities. Set priority 1 after 6PM, but only priority 4 before 6PM
September 14, 2018
Mid-level project management for small teams and individuals
Todoist is used within my department by myself and direct reports to manage our own internal workload across thirteen individuals. We have a handful of integrations allowing certain customer requests to be entered and assigned automatically, as well as managing a review and approval workflow for certain tasks and users. We track all projects and individual tasks within Todoist and use it daily as the central task management system.
- Creates tasks easily using human language
- Shares tasks and comments simply through email or desktop/mobile app
- Allows new users to see tasks and priorities clearly without much of a learning curve
- Only offers due dates, not defer or "start working on" dates
- Some icons are too low contrast and incredibly hard to see
- Fluctuation in paid vs premium features can make it hard to decide what account type is best for you
May 18, 2018
a life saver!
Todoist helps me manage my morning meetings. It let me remind about the upcoming tasks and I meet with customers accordingly.
- Clean interface
- Accessible on multiple platforms
- Effective for project tracking
- One thing that would make it better is a pop up ''alert'' style notification for when tasks are due or reminders come up. status bar notifications are somewhat easy to overlook